Contractor compliance coordination, under control
Manage contractor companies, workers and mandatory documentation. Validate compliance, track expirations and authorise access, with an audit trail on every step.
From company onboarding to access control
Document management and validation, expiry control and access eligibility, in a single platform.
Companies & subcontracting
Multi-level hierarchy of contractors and subcontractors with a visual tree and document status.
Document validation
Valid/Pending/Expired/Rejected status, versioning and administrative and technical validation.
Risk profiles (CAE)
Coordination modalities with their required document tree per company, worker and site.
Access control
Fast lookup by ID/name/company with blocking documents and authorised sites.
Automatic alerts
Email notifications for expirations, validations and rejections, with configurable templates.
Reports & KPIs
Compliance dashboard and export to Excel, CSV and PDF.
Integration REST API
Two-way integration with physical access turnstiles via API and keys.
Multi-language
Interface in Catalan, Spanish and English.
How it works
Configure
Define risk profiles, document types and company structure. Bulk import from Excel/CSV.
Validate
Companies upload their documentation; your team validates it and the status updates in real time.
Control access
Reception and security check eligibility instantly by ID, name or company, and via API with the turnstiles.
Security & compliance
Designed according to RD 171/2004, RD 1627/1997 and GDPR/LOPDGDD, with granular roles and permissions.
Per-company isolation
Each organisation and each external company sees only its own data, with Row-Level Security enforced at the database.
Data in the European Union
Hosting in centres within the European Economic Area, with encryption in transit (TLS) and at rest.
Audit trail
Every validation, status change and access is recorded with user, date and reason.
Backups & portability
Daily backups (24 h RPO) and full data export at the end of the contract.
Integrations & data
Connect Valida to your systems and bring in your data without friction.
Read the API documentation- REST API v1 for access-control turnstiles: eligibility lookup and entry/exit logging in real time.
- Per-organisation API keys, with read and write permissions.
- Bulk import of companies and workers from CSV or Excel.
- Email alerts with configurable templates for expirations, validations and rejections.
A plan for every organisation size
No limit on internal users. Scale with the number of external companies.
Starter
For small organisations
- Up to 10 external companies
- Unlimited users
- Document validation & status
- Email alerts
Business
- Up to 100 external companies
- Risk profiles & document trees
- Integration API
- Reports & exports
- Priority support
Enterprise
Large sites and parks
- Unlimited companies
- Turnstile access integration
- 99.5% SLA & dedicated support
- Onboarding & training
Frequently asked questions
Does it comply with contractor activity coordination (CAE)?
Yes. Valida is designed according to RD 171/2004 and RD 1627/1997, with document control, validation and full traceability.
Where is the data hosted?
In processing centres within the European Economic Area (EEA), with encryption in transit and daily backups.
Can it integrate with access-control turnstiles?
Yes, through our REST API v1: eligibility lookup and entry/exit logging in real time.
Can external companies see each other's data?
No. Each external company accesses only its own entity and subcontractors, with isolation enforced at the database level.
Want to see Valida with a real case?
We'll give you a guided walkthrough on a demo environment, tailored to your site, no commitment.